07.05.2019
SUBJECT OF TENDER

TENDER DOCUMENTATION

 

 

 

SUBJECT OF TENDER:

Maintenance services at Vienna plant

 

LLE-A1910

 

 

PACKAGE CONTENTS

 

The below listed documents form together the tender documentation as a whole:

 

  1. Tender Information (this document)

  2. Instructions to Bidders (including Forms for preparing the bid)

INFORMATION ON THE TENDER

  1. General information
  1. Tender Owner

LUKOIL Lubricants Europe GmbH

  1. Company (Customer)

LUKOIL Lubricants Europe GmbH

  1. Tender number

LLE-A1910

  1. Tender subject

Maintenance services at Vienna plant

  1. Type of tender

Two-stage dual-envelope

  1. Applicable Law

Austrian

  1. Contract Area

Austria

  1. Minimum qualifications
  1. Average annual turnover

100.000 EUR in the last year

  1. Previous experience

experience in similar projects in the last year

  1. Required permits, licenses and certificates

Availability of necessary documents that give the right to supply in the given field of activity (relevant licenses, certificates etc.)

 
  1. Estimated timing of tender

Until 22.05.2019

Receipt of the requests for the provision of the Tender documentation by the Tender Owner

Until 31.04.2019

Bidders sending the requests for clarifications of the Tender documentation requirements

time 14:00 date 06.06.2019

Bid Submission Deadline

  1. Address and contact information
  1. E-mail addresses for electronic communications

To: anastasia.kozhara@lukoil.com

Cc: tamas.toth@lukoil.com

Include in the Subject field the Tender Number!

  1. Mailing address for written communications

LUKOIL LUBRICANTS EUROPE GmbH
Uferstrasse 8, 1220 Vienna, Austria
Attn: Ms. Anastasiia Kozhara

  1. Bid preparation
  1. Bid correspondence language

English, Bidders registered in Austria can provide the documents in German and English.

  1. Bid currency

Euro

  1. Bid Validity

BIDS shall be valid within 120 days following BID submission deadline

  1. Specifics of the taxation in the country of implementation of the project and incorporation of the Customer

According to Austrian legislation

  1. Submission, opening and evaluation of bids
  1. Address and contact details for bid submission

LUKOIL LUBRICANTS EUROPE GmbH
Uferstrasse 8, 1220 Vienna, Austria
Attn: Ms. Anastasiia Kozhara

  1. Bid opening place and time

TBD

  1. The possibility of bidders' representatives to attend the bid opening

Technical part: No

Commercial part: TBD

  1. The possibility to submit comments to the draft contract

Yes, before bid submission

  1. Bid composition
    The Forms are included in the document “Instructions to Bidders”

Envelope A (Technical Part):

  1. List of Documents in the Envelope A; Form 9
  1. Qualification Data; Form 1
  1. Cover letter to the Bid; Form 2
  1. Copy of the quotation (Form 7) without specifying the price information
  1. Copy of Bidders' articles of association
  1. Copy of the Bidder’s certificate of registration as a legal entity
  1. Copy of the Bidder’s tax registration certificate
  1. Copy of financial statements for the past 3 full years certified by the Bidder
  1. Copy of financial statements for the last reporting period of the current year certified by the Bidder
  1. Contract draft
  1. Electronic version of all documents in Envelope A in PDF or MS Word or Excel formats (as applicable) on a data storage device

Envelope B (Commercial Part)

  1. List of Documents in the Envelope B; Form 9
  1. Title Page of the Bid; Form 6
  1. Commercial (price) proposal; Form 7
  1. The electronic version of all documents in Envelope B in PDF or MS Word or Excel formats  (as applicable) on a data storage device

 

 

 

Service specification

for Tender:

Tender Subject: Maintenance services at Vienna plant

Tender Number: LLE-A1910

 

  1. Service specification

 

  1. Partnership

LUKOIL LUBRICANTS EUROPE is the European subsidiary of LUKOIL Lubricants which was established in 2011. Headquarter was transferred from Vantaa, Finland to Vienna Austria in February 2014 by acquisition of OMV lubricants business in Austria.

It is the first Private owned Russian company which is fully listed on the London Stock Exchange.

The main business is production, trading, export of lubricants as well as import of other oil products and chemicals.

Today LUKOIL LUBRICANTS is one of the leaders in the development and production of lubricants made for the most demanding conditions. The wide range of products meet the most advanced operating requirements and specifications of foreign vehicle and equipment manufacturers. LUKOIL is the largest private oil company worldwide by production and got over 150 new approvals from leading OEM manufacturers.

The European markets are supplied with finished lubricants only from LUKOIL´s three wholly owned blending plants in Europe. They are located in Hamina, Finland, in Vienna, Austria and in Ploiești, Romania.

The three blending plants distribute lubricants to North, Central and Western Europe through LUKOIL Branches and an extensive dealer network.

In 2016 LUKOIL Lubricants Europe completed the production of a reservoir park in Vienna, Austria as the new European hub to optimize the logistics of base oil supplies from Russia and enhance the competitiveness of LUKOIL's end products in Europe.

 

  1. Services tendered

There are 3 main groups of works, what should be proposed:

 

1. electrical work (electrical measuring, control and regulation technology)

2. HKLS work (heating, air conditioning, sanitary)

3. Engineering services

 

Detailed described below:

 

English

German

1. Electrical work (electrical measuring, control and regulation technology)

 

1. Elektroarbeiten (Elektrische Mess-, Steuerungs- und Regelungstechnik)

 

- Electrical inspections

- Lightning protection measurements

- Electrical appliances

- skylights

- extension work

  • Elektroüberprüfungen
  • Blitzschutzmessungen
  • Elektrogeräte
  • Dachluken
  • Erweiterungsarbeiten

Required response time from the supplier: within 48 hours from the request

 

Benötigte Reaktionszeit seitens Anbieter: innerhalb 48 Stunden ab Anfrage

 

2. HKLS work (heating, air conditioning, sanitary)

 

2. HKLS Arbeiten (Heizung Klima Lüftung Sanitär)

 

- Office Heating

- Maintenance and repair air conditioners

- Gas Verification

- extension work

  • Büroheizung
  • Wartung und Reparatur Klimageräte
  • Gasüberprüfung
  • Erweiterungsarbeiten

Required response time from the supplier: within 24 hours from the request

 

Benötigte Reaktionszeit seitens Anbieter: innerhalb 24 Stunden ab Anfrage

 

3.Engineering services

3. Ingenieurleistungen

Planning new projects and extension works

Planung Neuprojekte und Erweiterungsarbeiten

 

The BIDDER’s are requested to give their offer for the hour rate.

 

The forecasted hours quantity is indicative only and does not represent any obligation for the Customer.

Indicated work hours would be pointed in the future frame agreement as maximum quantity. This approximate time forecast for contract period of 12 months is:

 

Work

Hours/Year

Arbeitsstunden/Jahr

  1. Electrical work /Elektroarbeiten

700

  1. HKLS work/Arbeiten

400

  1. Engineering services / Ingeneurleistungen

200

 

 

 

  1. Place of works:

Place of installation is the lubricant plant in Vienna. Address: Uferstrasse 8 – Ölhafen Lobau, 1220 Vienna Austria.

 

  1. Working times

Monday – Thursday        6:30 – 15:00

Friday                                   7:00 – 13:00

 

  1. Contractual Clauses

LUKOIL is searching for a 1-year term partnership with provider of maintenance services in Vienna area on framework contract base.

The initial contract period is planned to start January 1st July 2019 and last for 1 year.

 

 

  1. Site Visits

Bidders could visit the plant to familiarize themselves with the work area and existing infrastructure. This visit shall be self-initiated and the date aligned with LUKOIL’s representative Head of Plant, Mr. Martin Resch (+43 664 8832 8930, martin.resch@lukoil.com).

 

  1. Payment Terms

Payment Term should be 45 days from invoicing date.

 

 

 

 

 

  1. - Commercial requirements and regulations

 

  1. Commercial offers

Please quote only in the form of Form 7: Commercial (Price) part of the bid, which is included in the Instructions to Bidders.

Please send us the filled Form 7 inside of the Commercial envelope.

 

  1. Bid prices

Prices have to be quoted in Euro, without VAT, but including all other applicable taxes and customs fees. The price has to be all-inclusive aside from material costs, for which a material surcharge percent may be charged. Please study the clarifications to Form 7 at the end of the Form page.

 

  1. Contractual Clauses

Bidders shall provide a draft framework contract (Rahmenvertrag). This has to be included in the Technical envelope without mentioning the prices. LUKOIL reserves the right to request changes to the conditions therein.

 

BIDS shall be valid within 120 days following BID submission deadline as specified in the Invitation to Tender.

 

The COMPANY may request the BIDDERS to extend the BID term for a certain period of time.

Such requests and replies to these requests are submitted in writing by e-mail (a scan of the official letter).

The BIDDER who agrees to extend the term of its BID shall have no right or liability to make amendments to its BID.